Top 5 Mistakes Clinics Make When Ordering Medical Supplies — and How to Avoid Them
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Ordering medical supplies might seem simple, but problems can arise quickly. Whether it's a last-minute rush, stock that doesn't meet compliance, or a shipment delay that affects patient care, small mistakes can become big issues fast.
Here are five common ordering mistakes clinics make and how your team can avoid them with better systems and partners:
1. Ordering Based on Guesswork
Many clinics place orders from memory or rough estimates. This often leads to overstocking the wrong items and not having enough of the essentials.
Tip: Track what your clinic uses over time. A simple spreadsheet can help you spot usage patterns and plan better orders.
2. Prioritizing Price Over Quality
Everyone wants to save money, but the cheapest option isn't always the safest. Unreliable products or inconsistent suppliers can lead to compliance problems or jeopardize patient safety.
What to do instead: Choose vendors that are clear about product certifications and quality standards. Value is more important than price alone.
3. Not Checking for FDA or ASTM Certification
It’s easy to think all medical supplies meet safety standards, but that's not always the case, especially when buying online.
Avoid risks: Double-check that items like masks, gloves, and test kits are FDA-approved or ASTM-rated. Always ask for proof if it's not listed.
4. Waiting Too Long to Reorder
Running low on key supplies can be more than an inconvenience; it can disrupt your entire day of patient care.
Pro tip: Set inventory thresholds so you know when to reorder before you run out. Use automated reminders or recurring orders if you can.
5. Treating Your Supplier Like a One-Time Transaction
Building a strong relationship with your supplier gives you priority when supplies are tight and faster help when issues arise.
Try to: Work with a supplier that provides real support, understands healthcare needs, and prioritizes your clinic, not just another order number.
📩 Need help? Reach out anytime: customersupport@transperify.com